Regardless of requirements, its always recommended to retain supporting documentation. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. In the example below, the employee has presented a Social Security Card issued by Social Security Administration as a List C document. Here is a quick reference for common documents: U.S. Passport. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . PDF Tips for Entering Driver's Licenses and ID Cards in E-Verify You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. Claim hiring tax credits and optimize shift coverage. Is a state-issued temporary driver's license an acceptable List B document? Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Pro tip: write the company name and ID on the top of every document, in case they get separated. You can find instructions for creating a digital image in the Client area of our web site. The documents individually do not qualify. In addition, copies of these documents must be made and retained. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. Payroll Form I-9 Section 2 Instructions. Get insights into your workforce to make critical business decisions. A decision is expected by the end of 2023. Yes. The form should be used for all new hires and rehires. Please consult with the I-9 Compliance Specialist if you need assistance completing the form. Yes No The issuing authority is the specific entity that issued the document(s). Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . A. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Telephone number and email address fields are optional. Contact us today so we can learn more about your business. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. For more information click, USCIS Instructions for Form I-9. Do not backdate this field. How to Complete Form I-9 with Examples. Engage new hires with onboarding and control costs with timekeeping. We make E-Verify easy! Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. No. Learner's Permits & Driver's Licenses Overview - Licenses, Permits, & IDs Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? [15] 4 Add the date the employee began. Only if no other method is available should you fax the card to us. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Leverage AI to automate sourcing and increase candidate diversity. State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Can We Currently Accept Expired Documents for the I-9? The good news is, HR teams arent expected to be detectives. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Lets create value across your portfolio. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Department of Transportation | DriversLicense For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. If you are using the computer, select the issuing authority form the drop-down menu. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. View our product demos to get a deeper dive into the technology. See how were taking the right STEP toward inclusion and belonging. Its time to be agents of change. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. (In some states, this may be legally required). Our popular webinars cover the latest HR and compliance trends. The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Form I-9 Acceptable Documents | USCIS Examples of Completed Form I-9 - Stanford University Employers May Now Accept Expired List B Documents for Form I-9 - SHRM A card that includes any of the following restrictions is not an acceptable List C document: Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) TOP 8 what does issuing authority mean on i9 BEST and NEWEST Driver's licenses in the United States - Wikipedia Who is the issuing authority for Florida drivers license? During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. Seeing is believing. No entry should be made in List A column. At USCIS, the Employment Authorization Document is known as Form I-766. Issuing Authority Enter the issuing authority of the List B document or receipt. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). If you think this might mean you, dont panic. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. What Does Issuing Authority Mean On A Job Application Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. E-Verify and Professional Employer Organizations (PEOs). The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. Forms I-9 should be retained for all current employees. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. You may not enter any special characters. Paycor has the right defenses in place to protect your data. Organize your team, manage schedules, and communicate info in real-time. The U.S. Department of State issues U.S. visas to citizens of foreign countries who seek to enter the United States. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. Since 2007. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? Do I need to see a current DHS document? Issuing Authority Enter the issuing authority of the List A document or receipt. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. If not, your company could be sitting on a massive liability. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Summary: Issuing authority refers to any government agency or office that has the power to issue a specific official document. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). You may ask if the employee has other documentation that would satisfy Form I-9.
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